Incubator Grant Application Form

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The British Science Week Community Grant Scheme aims to expand and diversify the audiences who engage with research and innovation, and grow interest in these areas by empowering and supporting community groups to run their own research and innovation activities during British Science Week. British Science Week 2027 will take place on 5th - 14th March.

Incubator Grants are for between £5000 and £8000 for community groups that work directly with audiences who are traditionally under-represented and currently not engaged in research activity.

However, community grants cannot be used for primary or secondary school events or activities.

Before submitting your application, please visit the grant website and read the grant guidelines. Please ensure you press 'submit' and then 'confirm' at the end of your application. You will be able to print and save a PDF copy of your application after you have confirmed your application. 

If you have any questions, please get in touch at communities@britishscienceassociation.org.

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Contact Information

First Name

Last Name

Email Information

Would you prefer to provide your work email or personal email?

WorkPersonal

Please provide the work email address.

Please make sure you use an email account that is monitored frequently as all future communications that relate to your grant application will come to this email address.

Please provide the personal email address.

Please make sure you use an email account that is monitored frequently as all future communications that relate to your grant application will come to this email address.

Phone Information

Preferred Phone Number

Work Phone

Home Phone

Mobile Phone

Have you ever organised an event or activity for British Science Week before?

Notification Email

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Organisation Information

Organisation Name

Address 1

Address 2

City

Postcode

Region

In the event we are unable to reach your preferred email and phone number, you can provide an alternative email to reach you or your organisation:

Organisation type
Please choose the category that best describes your organisation.

Please Note

By selecting School/College, you are not eligible for this grant.

Work of your organisation
Please choose the category that best describes the main focus of your organisation's work.

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Organisation Information (continued)

Organisation Description (200 words maximum)
Please provide a brief description of your organisation, including the audiences/community members you work with.

Has your organisation received a British Science Week Community Grant in the past?

Target audiences for your event/project
Which audiences/communities will you be working with as part of this project? You can select more than one group, but please only select groups that your organisation proactively engages.

We are looking for organisations that engage with:
- People from ethnic minority backgrounds
- People living in communities which face depreviation, including people disadvantaged in terms of education and income
- People with a disability or long-term health condition
- People living in a remote and rural location, defined as settlements of less than 10,000 people
- Girls and women

Please note: You can select multiple users/audiences by holding ctrl (for PC and windows users) and selecting each option from the list. If you are using a mac you need to hold down the command key instead. *For community groups that work with girls and women, we prioritise those who work with at least one other underrepresented group.

Would your organisation like to join the British Science Association’s Community Engagement Network? Members of the network will receive emails about relevant opportunities and activities. Please see the website for more information (right click to open in a new tab).

YesNo

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About your project

Participants
How many participants do you aim to engage with your activities?

Project description (600 words maximum)

Please describe your project idea, including telling us about the issue, opportunity or question you want to explore; why it matters to the community; how you plan to deliver the project and over what timeline.

Project objectives (600 words maximum)
Please provide a description of your event/project objectives, including
What you hope to learn and develop through the project; whether researchers will be involved and what their role will be; how community members will be involved; and how you will ensure community member participation is accessible and inclusive.

Outline budget (200 words maximum)

Please provide a budget outline (short bullet points only) of costs associated with your event/project and how your grant funding will be used.

This should equal the requested amount of between £5,000 and £8,000.

Please make sure your budget follows our guidance on what the grant can be spent on. More information can be found in our grant guidelines .

Total Amount Requested

This is the total amount of funding you are applying for

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We ask for your financial details to pay the grant into your organisation's bank account if you are successful. If you are unsuccessful we will delete financial data after a year. Please read our privacy policy for more details.

Details For Remittance Advice

Bank or Building Society?

Bank Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Bank.

Account Number

Sort Code

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance Team to identify and correctly allocate our payment. This could be an internal reference, the name of an organiser or your organisation.

Building Society Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match that of the account holder, in line with the records held by your Building Society.

Account Number

Sort Code

Roll/Reference Number

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you.

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance Team to identify and correctly allocate our payment. This could be an internal reference, the name of an organiser or your organisation.

Contacts for remittance advice

Is your finance contact the same as the primary contact on page 2?

Yes

No

Finance Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Bursar/Local Authority contact?

Yes

No

Bursar/Local Authority Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Building Society contact?

Yes

No

Building Society Contact

First Name

Last Name

Work Email

Work Phone

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Additional Information

Would you like to subscribe to the BSA's monthly newsletter to hear about the latest news, upcoming events, and ways to get involved with the BSA’s programmes? If you change your mind, you can unsubscribe at any time. Your details will not be used for any purpose other than this newsletter. You can read our privacy policy for more details (right click to open in a new tab).

YesNo

Where did you hear about this grant?

Other:

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Terms and Conditions

For the purposes of these Terms and Conditions:

• “Application” means the funding application you submitted to the British Science Association for this Grant, as agreed at the point of award and as varied by any written agreement with us.

• “Activity” means the specific activities, outputs and engagement work to be delivered using the Grant, as described in your Application or otherwise agreed with us in writing.

• “Grant” means £2,500 for British Science Week 2027 Pilot Grants or an amount between £5,000 and £8,000 for British Science Week 2027 Incubator Grants, as specified in your grant award letter.

1. By submitting an Application to the British Science Association, the organisation named in the Application (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded a grant, to:

1.1 use the Grant only for your Project as described in your Application (or otherwise agreed with British Science Association), and only for expenditure incurred after the date of the grant award;

1.2 deliver the Activity funded by this Grant by 27 February 2028, unless an alternative date is specified in your grant award letter or otherwise agreed with us in writing.

1.3 undertake monitoring and evaluation activity as outlined by the British Science Association. For example, throughout the Project, grant recipients may be invited to share their experiences of how their Projects are progressing. With permission, these may be developed into blogs or case studies that will feed into a wider piece of work around sharing learnings, published on the websites of the British Science Association and our funder UK Research and Innovation (UKRI);

1.4 provide us promptly with any information and reports we require about the Project and its impact, both during and after the end of the project, as part of the Community of Practice meetings and as part of the overall evaluation. We will give you reasonable notice when asking for information and reports;

1.5 act lawfully in carrying out your Project, in accordance with best practice and guidance from your regulators (your regulators might include Charity Commission or the Health and Safety Executive etc.), and follow any guidelines issued by us about the project or use of the grant;

1.6 correctly acknowledge UK Research and Innovation (UKRI) and the British Science Association, and any partners in any press releases or marketing material. Please contact the British Science Association for additional information;

1.7 use UKRI and the British Science Association logos on any marketing materials produced, either in print or online. Please contact the British Science Association for more information;

1.8 where your Project involves working with children, young people or adults with care and support needs, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law. You must inform us immediately of any safeguarding incident or allegation involving a member of your organisation, project staff, volunteers or which occurs within the Project;

1.9 to deliver this Project safely and in line with all relevant health and safety legislation, and notify UKRI and the British Science Association immediately, and in writing as soon as practicable, of any health and safety incident arising out of your establishment or operation of your project which is reportable to the Health and Safety Executive and/or is likely to cause damage to the reputation of either yourself/ your organisation, the British Science Association, the project or UKRI;

1.10 to comply with Data Protection legislation including the General Data Protection Regulation in your delivery of the project. Any personal data you share must have a valid legal basis in place before being shared. This includes personal data shared with us or our partners as part of the evaluation; and data protection obligations continue indefinitely;

1.11 to not unlawfully discriminate within the meaning and scope of the Equality Act 2010 or any other law, enactment, order, or regulation relating to discrimination (whether in race, gender, religion, disability, sexual orientation, age or otherwise). You should take steps to ensure that anyone you work with as part of the project also does not discriminate;

1.12 to take reasonable steps to manage the Grant responsibly, including putting in place measures that help prevent fraud or misuse of funds;

1.13 keep accurate and comprehensive financial records about your project both during the project and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the Grant, such as original receipts and bank statements;

1.14 allow us reasonable access to your premises and systems to inspect project and Grant records;

1.15 The British Science Association publicising and sharing information about you and your project including your name and images of project activities. You grant us a royalty free licence to reproduce and publish any project information you give us with your consent. You will let us know when you provide the information if you don’t have permission for us to use it in this way.

2. You acknowledge that we are entitled to suspend or terminate the Grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur:

2.1 you use the Grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions;

2.2 you fail to make good progress with your Project or are unlikely in our view to complete the project or achieve the objectives agreed with us;

2.3 you fail to comply with our evaluation processes. Evaluation will be led by us as outlined in 1.3;

2.4 you have match funding for the Project withdrawn or receive duplicate funding for the same project costs as funded by the Grant;

2.5 you provide us with false or misleading information either on application or after award of the Grant, act dishonestly or are under investigation by us, a regulatory body or the police, or if we consider for any other reason that public funds are at risk or you do anything to bring the British Science Association or UK Research and Innovation into disrepute;

2.6 you enter into, or in our view are likely to enter into, administration, liquidation, receivership or dissolution.

3. You acknowledge that:

3.1 the Grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;

3.2 the Grant is awarded on a no subsidy basis and no funding can be used for economic advantage or activities;

3.3 we will work with you to agree an appropriate schedule of grant payments, designed to help us understand and monitor the progress of your grant activities;

3.4 the amount of your Grant is the full total of what has been awarded. It shall not be increased in the event of overspend or if any element of the project budget has not been included in your application, including VAT, other taxes, expenses or fees. There will be no additional funding available for liabilities arising after the project has been completed;

3.5 if the provided bank account details including account name, account number and sort code, are incorrect, your grant payment may be significantly delayed, or your grant offer may be withdrawn;

3.6 you should not transfer or pay any part of the Grant to another person, except as planned as part of the project;

3.7 If you have unspent monies at the end of your Project, we will require that it is repaid to UK Research and Innovation via the British Science Association within 30 days of the end of the Project unless we specifically agree to an alternative use;

3.8 the Grant is not consideration for any taxable supply for VAT purposes;

3.9 the British Science Association has no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from non‑payment or withdrawal of the grant, save to the extent required by law;

3.10 the British Science Association will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death however arising in project events and activities. Grant recipients are responsible for taking out any public liability or other insurance necessary to cover the activities. We reserve the right to ask for evidence of these policies should it be necessary to do so;

3.11 all intellectual property owned by any of the parties prior to the Grant shall remain their property. Any intellectual property created by you in the course of delivering the Project shall belong to you or the relevant creator(s). Nothing in these Terms and Conditions transfers ownership of intellectual property to the British Science Association or UK Research and Innovation. Where a Project involves more than one organisation or individual (for example, a community group working with a researcher or research organisation), the parties involved are responsible for agreeing between themselves how ownership and use of any intellectual property arising from the Project will be managed. This may be set out in a separate written agreement where appropriate.

3.12 you must not transfer, assign or subcontract or in any other way make over to any third party the benefit or burden of this Grant without our prior knowledge and agreement. This Agreement does not and is not intended to confer any contractual benefit on any person pursuant to the terms of the Contracts (Rights of Third Parties) Act 1999;

3.13 if you enter into this Agreement as individuals rather than an organisation, you are jointly and severally responsible for keeping to its conditions,

3.14 you will let us know if there are any significant changes to your organisation including but not limited to a change of legal status, merging with another organisation or changing name;

3.15 you will let us know straight away if anything is likely to affect your ability to deliver the Project, including financial difficulties in your organisation, or if something goes wrong;

3.16 this Grant does not create a partnership or joint venture between us or a relationship of principal and agent or allow either of us to enter into commitments on the other’s behalf

3.17 information about your grant or Project may need to be disclosed if UK Research and Innovation or the British Science Association receives a request under the Freedom of Information Act 2000.

3.18 should a dispute about this Grant arise, this will be initially discussed between nominated senior officers in each organisation. If it cannot be resolved it will be escalated to the most senior member of staff within your organisation, and beyond that the parties may agree to mediation.

3.19 this Grant shall be governed by and construed in accordance with English Law.

3.20 these Terms and Conditions will continue to apply for one year after the Grant is paid or until the project has been completed, whichever is later. Clauses 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.10, 1.12, 1.13, 1.14, 2.1, 2.5, 2.6, 3.1, 3.7, 3.9, 3.10, 3.11, 3.12, 3.17, 3.18, 3.19 and 3.20 shall survive expiry of the Terms & Conditions.

3.21 if the Application and Grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement.

I agree to the terms and conditions

Yes