By submitting a request for an Explore Kit Box grant to the British Science Association, the organisation named in the request (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded the grant, to:

1.1 hold the grant (in the form of a kit box) on trust for the British Science Association (referred to as ‘we’ or ‘us’) and use it for activities which enable young people to work towards a CREST Award;

1.2 facilitate student completion of project(s) for the CREST Awards before the end of the academic year (31 July 2027);

1.3 complete an organiser/teacher feedback questionnaire (provided by the British Science Association) after completing the CREST Awards; and contribute to any programme evaluation conducted by or on behalf of the British Science Association, including but not limited to participating in an interview or focus group; 

1.4 facilitate the completion of student feedback forms (provided by the British Science Association) and return them as instructed;

1.5 act lawfully in carrying out your event/activity, in accordance with best practice and all applicable laws and regulations, and follow any guidelines issued by us; 

1.6 ensure the event/activity is undertaken in accordance with an appropriate health and safety policies and good health and safety at work practices;

1.7 notify the British Science Association immediately, and in writing as soon as practicable, of any health and safety incident arising out of the event/activity which is reportable to the Health and Safety Executive or is likely to cause damage to the reputations of the organisation, UK Research and Innovation (UKRI) or the British Science Association;

1.8 correctly acknowledge UK Research and Innovation (UKRI), British Science Week and the British Science Association in any press releases or marketing material. Please contact the British Science Association for additional information;

1.9 where your event/activity involves working with children, young people or adults at risk, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law; and 

1.10 comply with Data Protection legislation including the General Data Protection Regulation in your delivery of the project. Any personal data you share must have a valid legal basis in place before being shared. This includes personal data shared with us or our partners as part of the evaluation; and data protection obligations continue indefinitely;

1.11 the British Science Association publicising and sharing information about you and your event/activity including your name and images of event/activities. You hereby grant us a royalty free licence to reproduce and publish any event/activity information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way; 

1.12 you, or someone from your organisation, will inform us immediately of any safeguarding incident or allegation involving a member of your organisation project staff, volunteers or agents which occurs within the project. You will inform us immediately in the event of an investigation against your organisation or a staff member or volunteer by the police or a regulatory body which relates to the grant funded project/activities.

2. You acknowledge that: 

2.1 we will not replace, augment, or increase the value of the kit box (grant) or any of its contents unless faulty;

2.2 the kit box (grant) is not consideration for any taxable supply for VAT purposes; 

2.3 we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the Explore Kit Box or CREST Award activities in the kit box;

2.4 the British Science Association will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death, however arising, in kit box events and activities. Organisations in receipt of kit boxes are responsible for taking out any public liability or other insurance necessary to cover the activities; the kit box is provided as-is and should be used in accordance with safety guidance included. To the fullest extent permitted by law, we shall not be liable for any indirect or consequential loss arising from your event/activity. You must ensure appropriate insurance cover is in place for all activities undertaken using the kit box, including public liability insurance;

2.5 these Terms and Conditions will continue to apply for one year after the Explore Kit Box (grant) is provided. Clauses 1.5, 1.8, 1.9, 1.10, 2.3 and 2.4 shall survive expiry of these Terms and Conditions; and 

2.6 if the application and grant funding award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement; and

2.7 these Terms and Conditions shall be governed by and construed in accordance with English Law.